You can manage interview access for candidates through their application status and allow them to book, reschedule, or cancel interview slots as needed.
How to give access to Interview slots
Go to ATS page.
Open Applicants tab for a job with Interview slots attached.
Go to Applicant detail page.
Select new status for Applicant from dropdown list and click on Update status button.
In the appeared pop up window you can see "Grant Access to Book Interview Slots (Optional)" section with dropdown list of Interview slots created for this job. You can attach more than one group of interview slots Candidate will select from.
Note: This action is available for changing Candidate's status via Swimlane pageClick on Confirm button.
The candidate will be notified by email and can select a slot that works for them.
Once a candidate books an interview slot, the school/hiring manager will be notified by email.
Note: You can provide access to interview slots at different stages of the application process and offer different types of interviews (e.g. Video Call, In Person, or Phone Call).
Rescheduling an Interview
School/hiring manager - Initiated Reschedule:
To change the interview date & time for a booked interview slot:
Go to ATS page.
Open Applicants tab for a job with Interview slots attached.
Go to Applicant detail page.
Click on the Reschedule button for booked interview slot
Select a new date and time from available slots.
The candidate will be notified with updated details of the rescheduled interview.
Candidate-Initiated Reschedule:
Candidates can request to reschedule their booked interview.
The hiring manager will receive a notification of the reschedule request.
The hiring manager has two options:
Approve reschedule.
Click the Approve reschedule button and confirm your action in appeared pop up window.
The candidate will receive an email with available slots to select from.Deny reschedule.
Click the Deny reschedule button and confirm your action in appeared pop up window.
No changes will be made to the booked slot. The candidate will be notified that they are still expected to attend the originally scheduled interview.
Cancelling an Interview
To cancel a booked interview slot
Go to ATS page.
Open Applicants tab for a job with Candidate you'd like to cancel booked slot for.
Go to Candidate detail page.
Click on Cancel button in the booked interview slot section
Confirm your action in appeared pop up window
The candidate will be notified immediately.
If the candidate cancels their interview, the school/hiring manager will receive a notification.